Administrative Support
A clear quotation, invoice or receipt tells your customer what was agreed and how to pay. We prepare them from the details you give us, with consistent numbering and a simple tracker of what is sent and paid.
What you can get
01Our work
(open larger)02Overview
A professional invoice comes down to small details being right: your business details, the customer’s name, a date, a unique number, clear item lines, a total and the payment details. One wrong digit in an account number can send money to a stranger, so we copy your bank details exactly as given and ask you to confirm them. Your customer and payment details stay confidential.
Numbering matters more than it looks. If two invoices share a number, or one is skipped, you cannot tell which a customer has paid. We keep one running sequence for each document type. You supply the prices, payment details and any tax wording, and you remain responsible for tax and legal requirements. We give no tax or accounting advice.
03What is included
Itemised price offers using the descriptions, quantities and prices you supply, plus terms you choose, such as how long the offer stands.
Item lines, totals, customer details, your chosen due date and your payment details, set out so the customer sees what to pay and how.
Receipts for payments you have confirmed, matched to the invoice number, so both sides have a clear record.
A numbering pattern for each document type and a running list, so no number is repeated or skipped by accident.
A layout with your logo and colours for next time. Tell us the tool you use and we will confirm what we can set up.
A simple sheet showing each document, customer, amount and status, so unpaid ones stand out. See our spreadsheet support.
04How it works
Send your business details, your logo if you have one and, for each document, the customer, the items and the prices.
We lay the document out with consistent numbering and send a draft to check names, prices, totals and account details.
You confirm everything is correct, including payment details and any tax wording you want shown. Nothing is final until you approve.
You receive the finished files and the tracker, and you send the documents to your customers yourself.
Where we work
Awka & Anambra State
Many orders around Awka are agreed on WhatsApp or by voice note: fabrics, catering, printing, building materials. A written quotation and invoice puts the items, the price and the payment details in one place, so there is less room for “I thought you said something else”.
Across Nigeria
Customers who pay by bank transfer from other cities often ask for an invoice or receipt for their records, and some organisations need one before they can pay. We prepare the documents digitally, so you can send them by WhatsApp or email wherever your customer is.
FAQ
Still have a question? Message us on WhatsApp and we will answer it.
A quotation states the price you offer before the customer agrees. An invoice asks for payment. A receipt confirms that money has arrived. Some businesses call a quotation a proforma invoice, so tell us which name your customers expect.
We can show a tax line if you tell us the wording and the amount or rate to use. Whether tax applies to you, and how it must be shown, is your responsibility.
Once the money has reached your account. A screenshot of a transfer is not the same as money received, so check your balance first. We prepare receipts only for payments you confirm to us.
We send the finished files to you, and you send them on, so you control what goes out. If you want us to send on your behalf, tell us and we will confirm how.
The tracker shows who has not paid, but chasing payment is not part of this service. Our virtual assistant service can help with follow-ups; tell us what you need.
Related
Administrative Support
Messy sheets cleaned, tidy tables, simple formulas and charts, and templates for sales, expenses or stock.
Administrative Support
Paper and scattered chat files turned into tidy folders with clear names and a simple index.
Service
Scheduling, customer messages, data entry, research and everyday admin.
All Administrative Support pages
See all Administrative Support services Browse every service
Start on WhatsApp
Message us on WhatsApp, tell us what you need and we will reply with a clear plan and a quote.